Purchase Lines Subform — Centara fields

BC sub-pages: Purch. Invoice Subform, Purchase Order Subform, Purch. Cr. Memo Subform, Purchase Return Order Subform Standard BC documentation: Microsoft Learn — Record Purchases

This page documents only the Centara additions to the standard BC purchase line subforms. Standard BC columns (Type, No., Quantity, Unit Price, etc.) are documented on Microsoft Learn.

The Centara extensions add two things to every purchase line subform:

1. eInvoice total fields in the totals footer — to compare the BC document totals against the totals reported by the original eInvoice when the document came in via the Centara inbound pipeline.
2. Line-level approval fields and actions when Purchase Lines Approvals is enabled.

eInvoice totals (footer)

Visible when the parent document originated from a Centara inbound e-Document or was created by auto-processing. The values come from the related Centara inbound document and let the user spot mismatches between BC and the original eInvoice without opening the inbound document.

Field	What it shows
eInvoice Total Amount Excl. VAT	Sum of line amounts before VAT as stated on the original eInvoice. Read-only.
eInvoice Total VAT	Sum of VAT amounts as stated on the original eInvoice. Read-only.
eInvoice Total Amount Incl. VAT	Sum of line amounts including VAT as stated on the original eInvoice. Read-only.

When the BC totals diverge from these values you typically need to add or adjust a rounding line — see Alert if Total amounts don’t match and Rounding Threshold in Purchases & Payables Setup.

Line approval fields

Visible when the Centara approval workflow is enabled. Shown after the Quantity column.

Column	When visible	What it shows
Approval Status	Approvals enabled	Approval state of this individual line — Open, Pending, Approved, Rejected. Read-only.
Rejection Code	Approvals enabled	Reason code recorded when the line was rejected. Read-only.
Original Approval User	User-based approvals	The user who should approve this line. Editable while the line’s approval status is Open.
Workflow User Group	User-group approvals	The workflow user group responsible for approving this line. Editable while Open.

For more on line-level approvals see Purchase Lines Approvals.

Approval actions

The line subform exposes the per-line approval workflow under the Line menu. Selection-aware actions (Reset, Approve) apply to every selected line, not just the current one.

Approval group

Action	When enabled	What it does
Reset Approval Status for Line	Always	Resets the approval status on the selected lines, removing any open or completed approval state. Useful after substantial edits that should re-trigger approval.
Approve	Open approval request assigned to current user	Approves the requested change on each selected line.
Reject	Open approval request assigned to current user	Rejects the requested change on the current line.
Delegate	Open approval request assigned to current user	Delegates the approval to the user’s configured substitute.
Comments	Approvals enabled	Opens the approval comment window for the line — used to capture rationale for approval, rejection, or delegation.

Request Approval group

Action	When enabled	What it does
Send Approval Request	No open approval request on the line	Submits the line for line-level approval following the rules in Purchases & Payables Setup.

See also

• Purchase Documents — Centara fields — header-level Centara additions
• Purchase Lines Approvals — list of all line-level approval requests
• Purchases & Payables Setup — toggles for eInvoice totals visibility and line-level approvals
• Centara Inbound Documents — source of the eInvoice totals shown in the footer